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Overview

We follow Canadian Copyright law and license agreements for all electronic resources.

  • It is your responsibility to ensure that you are in compliance with Canadian Copyright law and electronic resource license agreements. Fines for being found guilty of copyright or license agreement infringement can be significant.
  • Licensed electronic resources include databases, electronic journals, electronic books, and point-of-care tools purchased by the RQHR Health Science Library or the Saskatchewan Health Information Resources Partnership (SHIRP). Vendors can place greater restrictions or freedoms on the use of their electronic resources, which supersedes Copyright law.
  • Fair Dealing is an exception in the Copyright Act and Copyright Modernization Act that allows for the reproduction, without permission from the copyright holder, of one copy of an insubstantial portion of an original work for the purpose of research, private study, education, parody, satire, criticism or review.
  • The Regina Qu'Appelle Health Region does not qualify as an ‘educational institution' as defined by the Copyright Act, and as such, does not qualify for the fair dealing exception for ‘education'. Individuals, departments or units may qualify for this exception.
  • © The copyright symbol is a reminder. All original works are protected by the Copyright Act, regardless of whether the copyright symbol is displayed or not.

If you have any questions, please contact us.

What you need to know

These guidelines provide you with some common dos and don’ts related to copying and using original works.

In general:

  • You can include information (a direct quote or paraphrased content) found in an original work in your own written work (e.g. research paper) as long as you properly cite and credit the source
  • You can print one copy of a digital copy of an article retrieved through interlibrary loan
  • You cannot copy a print copy of an article retrieved through interlibrary loan (as you received the one copy that is permitted by Copyright law)
  • You cannot use a digital copy of an article retrieved through inter-library loan for more than 5 business days
  • You cannot save a digital copy of an article retrieved through interlibrary loan

‘Print materials’ refers to all print copies of journals, clinics, books, etc. ‘Print materials’ do not include any diagrams or images contained within the text.

Copying and using print materials:

  • You can make one copy for the purpose of research, private study, education, parody or satire
  • You can make one copy for the purpose of criticism, review or news reporting as long as you properly cite and the credit the source
  • You can make one copy of less than a “substantial part” of a journal issue, clinic, or book
  • You can make one copy of less than a “substantial part” of a newspaper or magazine issue that was published at least one year ago
  • You cannot make multiple copies of articles for distribution to others (including journal clubs), unless you seek permission from the copyright holder
  • You cannot copy a “substantial part” of a journal issue, clinic or book, unless you seek permission from the copyright holder
  • You cannot change, modify or adapt an original work

Diagrams, images, tables, figures, graphics and photographs are viewed as stand-alone works and hold a separate copyright from any text that they are included in.

Copying and using images and graphics:

  • You can make one copy for the purpose of research, private study, education, parody or satire
  • You can make one copy for the purpose of criticism, review, or news reporting as long as you properly cite and the credit the source
  • You cannot include a diagram, image, table, figure, graphic or photograph as a part of your own work without permission from the copyright holder (this includes the use of comics)
  • You cannot change, modify or adapt an original work

‘Audio and video’ refers to all physical and digital copies of audio and video recordings.

Copying and using audio and video:

  • You can make one copy for the purpose of research, private study, education, parody or satire
  • You can make one copy for the purpose of criticism, review, or news reporting as long as you properly cite and the credit the source
  • You cannot display a video recording in a public area, such as a waiting room, without public performance rights
  • You cannot display a video recording over a hospital television network or intranet without broadcast rights
  • You cannot change, modify or adapt an original work

Data and facts are not protected by the Copyright Act. A particular presentation of data or facts is protected, however.

Copying and using data or facts:

  • You can copy and use data or facts in your own work as long as you properly cite and the credit the source
  • You cannot copy or use a table, graph, or any other representation of data or facts without the permission of the copyright holder

Content found on the Internet does have copyright protection.

Copying and using Internet content:

  • You can make one copy for the purpose of research, private study, education, parody, or satire
  • You can make one copy for the purpose of criticism, review, or news reporting as long as you properly cite and credit the source
  • You can upload/download information onto/from the Internet such as text, images, and video/audio clips that are in the public domain or for which the copyright holder has granted permission
  • You cannot upload/download any content onto/from the Internet such as text, images, and video/audio clips without the permission of the copyright holder
  • You cannot forward emails containing original ideas or creative content without the permission of the author

‘Licensed electronic resources’ refers to all paid subscription resources, including databases, electronic journals, electronic books, and point-of-care tools.

Copying and using licensed electronic resource content:

  • You can print, copy or download licensed electronic materials for work-related purposes
  • You can print patient education handouts for patients
  • You cannot email (as an attachment) licensed electronic materials
  • You cannot print, copy or download an entire issue of an electronic journal at one time or over consecutive sessions
  • You cannot print, copy or download the entirety of an electronic book at one time or over consecutive sessions without verifying that the vendor allows this (some do, so please check with us)
  • You cannot print, copy or download content from any licensed electronic resources for family, friends, or colleagues outside of SHA

‘Open Access’ refers to original scholarly works that are available through unrestricted online access.

Copying and using Open Access materials:

  • You can make one copy for the purpose of research, private study, education, parody or satire
  • You can send a link to open access content by email
  • You can make one copy for the purpose of criticism, review or news reporting as long as you properly cite and the credit the source
  • You can make one copy of less than a “substantial part” of a journal issue, clinic, or book
  • You cannot assume that Open Access content is free of copyright restrictions (check the website or webpage for copyright permissions)

‘Public domain’ refers to original works (‘intellectual property’) for which the copyright has expired, been forfeited, or is inapplicable. Regardless of country of origin of a work, the Copyright Act protects an original work for a set period of time depending on the type of work and author(s).

Copying and using works in the public domain:

  • You can copy and use works in the public domain without limitation
  • You can reproduce or alter a work in the public domain to create a new work in which you would hold copyright
  • You cannot assume that an original work is in the public domain (you must verify it before proceeding)
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